There are many tasks that recruiters manage, such as tracking candidates through the hiring stages, sending emails, and finding the right candidates for the open positions. Recruitment software for recruiters can help organize these activities and reduce repetitive manual work through configurable workflows and automation.
By leveraging hiring software, recruiters can establish automatic candidate correspondence, build multi-step email sequences, and look through their current database for relevant profiles. These features enable recruiters to handle typical tasks, maintain structured candidate data and manage job pipelines.
The Daily Recruitment Tasks That Can Be Automated
Applicant tracking involves managing applicants throughout the various stages of a hiring process. The People, Companies, and Jobs sections in TE Recruit by Top Echelon help recruiters keep track of their data and activities related to jobs. Recruiters can also have the ability to customize pipeline stages to fit their workflow, using stages such as qualified, screening, and interviews.
The automation can be set up around a particular change in the pipeline, so that a recruiter doesn’t have to deal with each action individually. These workflows can send emails if a candidate reaches a specific stage or when a recruiter disqualifies a candidate. Depending on the task, recruiters might apply these actions individually or in bulk.
Automate Candidate Communication with Pipeline Triggers
With the help of hiring software like TE Recruit, recruiters can set up the actions that occur automatically once candidates reach a specific point in their recruiting journey. This helps to minimize the need for regular messages to be sent out by hand.
Automating Interview Invitations
If a recruiter advances a candidate to the interview phase, a configured trigger can notify the candidate by sending an automated email to schedule an interview. This helps recruiters to keep interview communication in check as candidates move through the entire process.
Sending Candidate Disqualification Emails
Recruiters can also set up a follow-up email for candidates who are disqualified. The message will politely explain that the company is moving in a different direction. With automated communication, recruiters can manage the routine updates without having to write and send them individually.
Find Candidates and Automate Job Pipeline Actions
Recruitment software for recruiters can also make it easier to find appropriate candidates from the database. TE Recruit’s Smart TE AI feature searches candidates using a job title and keywords via a Boolean keyword search in the Professional tier.
By reviewing the results, recruiters can choose all or some of the candidates and select from a variety of actions:
- Sending emails to the selected candidates in bulk.
- Submit candidates to a job-order pipeline and choose the stage of the pipeline.
- Include candidates in an already established series.
- Enrich candidate records.
If a candidate is placed in a job pipeline, configured automation can then send an email confirmation that the candidate has been added to the process and let the candidate know the action or next steps.
How Top Echelon Automates Daily Recruitment Tasks
Top Echelon’s TE Recruit helps staffing agencies with an applicant tracking system that integrates with a CRM database to enable them to keep candidate records and track the recruitment process. It offers customizable pipeline stages, trigger-based email automation, multi-step sequences, Smart TE AI database searches and candidate data enrichment. The Top Echelon Connect browser extension can also search for the presence of a public-profile record, enhance it, and populate it with a candidate’s profile and link it to a job-order pipeline. Data enrichment is an add-on feature of a credit-based account which can be performed individually or in bulk.
FAQs
What tasks can recruitment software automate?
TE Recruit hiring software can automatically send out emails to candidates based on pipeline changes, such as interview invites and rejection notices. Can also execute configured email sequences and scheduled activities.
Can recruiters customize candidate pipeline stages?
Yes. TE Recruit includes tailored stages like qualified, screening and interviews. The applicant tracking workflows can also trigger configured actions to alert the applicant to move through stages.
How can staffing agencies use recruitment sequences?
Business Development Sequences & Drip Campaigns can be used by staffing agencies. A series of emails and scheduled activities can occur over a period of time and can be set by the recruiter.
Can recruiters search their existing candidate database using AI?
TE Recruit’s Smart TE AI uses job title and job keywords to search the database. Then, the recruitment software for recruiters can assist users in taking the next steps based on the search results, such as sending an email to a candidate or updating a candidate’s record.
Conclusion
Recruitment software for recruiters can make daily recruitment workflows more manageable by reducing repetitive communication and simplifying candidate tracking. TE Recruit allows recruiters to set up automated emails, set up multi-step sequences, search their existing candidate pool, and transfer candidates to job pipelines. These tools help recruiters establish recruiting processes, allowing them to spend less time on repetitive tasks and keep candidate communication and pipeline activities organized.
Ready to make daily recruitment tasks easier? Discover how Top Echelon’s TE Recruit helps automate candidate communication and streamline your recruitment workflow.
